Terms and Conditions

The following terms and conditions apply to events (“the Event”) entered through this website (youth.yorkshirefencing.org.uk).

The promoter of the event is Yorkshire Fencing.

The organiser of the event may not be Yorkshire Fencing, see the event info for the Organisers contact details.

By registering for an Event, entrants agree to be bound by the following terms and conditions and any and all other associated promotional materials published by the Organiser.

 

REGISTRATION

All participants under the age of 18 will need a parent or guardian to register on their behalf and sign the terms and conditions. Proof of identity and age may be required at the start of the Event.

Entries are on a first come, first served basis.

In order to register for the Event, all participants must apply by:

Visiting http://youth.yorkshirefencing.org.uk (the “Website); and

Completing all requested information

Accepting the terms and conditions of the Event by ticking the relevant field in the online registration form

Making relevant payment by approved debit / credit card or Paypal account

Once registered, the participant will receive confirmation by email that they have a confirmed place for the Event. In the case of anyone under the age of 18, the registration form must be completed by a parent or guardian, who will also confirm his/her acceptance of the terms and conditions of participating in the Event.

If payment cannot be collected for any reason including, without limitation, insufficient funds, cover of account or revocation by the applicant (including at a later date), the applicant cannot participate in the Event.

Registration of an individual cannot be transferred to another individual.

A participant may withdraw from the Event at any time but the entry fee will only be refunded at the organisers discretion and may be subject to an administration fee.

Once registered a participant may not defer their entry to the following year, nor to any other event.

Entries not in accordance with these Terms and Conditions are invalid.

 

THE EVENT

the Organiser reserves the right to remove that participant and/or refuse the participant entry into the Event, without any refund of the entry fee if:

  • at any time the Organiser discovers that a participant is ineligible to participate in the Event, 
  • the participant has, or is likely, to affect the safety of other participants;
  • the participant uses threatening, abusive or insulting words or behaviour or in any way behaves in a manner which may provoke a breach of the peace;
  • in the reasonable opinion of the Organiser the participant is acting under the influence of alcohol or drugs

The Organiser hold sole and absolute discretion in this regard and their decision will be final.

The Organiser reserves the right to remove any participant from the Event, either during or before it, due to ill health, or any other reason (at the Organiser’s discretion) that may render him/her unfit to safely complete the Event. The participant confirms that he/she will not take part in the Event if he/she is suffering from any contagious illness and confirms that he/she will immediately report any illness during the Event, to the Event medical organiser.

Any participant that fails or refuses to comply with these terms and conditions may be removed from the Event by the Organiser. Any such decision will be at the sole and absolute discretion of either of the Organiser and will be final.

If the Event is cancelled because of circumstances beyond the reasonable control of the Organiser including, without limitation, fire, storm and/or flood, earthquake, explosion, acts of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, epidemic, embargoes, strikes,  (“Force Majeure”), then the participant will not be entitled to any refund of the entry fee and compensation of other losses, such as travelling or accommodation expenses.

Any participant who fails to arrive by the advertised check-in closure time will not be entitled to any refund.

The Organiser reserves the right to alter the check-in closure times for an Event. In this situation, participants will be notified of the revised start time with as much notice as possible. No refund in full or in part shall be made for any change in time for the Event provided the Event takes place on the advertised date.

The Organiser reserves the right to change the date of the Event. If the participant is unable to attend on the revised date, he/she has 14 days to inform the Organiser in writing from when the change in date is announced, in order to receive a refund of his/her entry fee.

The Organiser reserves the right to amend the Event format. If the Event format is changed, the participant will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format, course or distance.

The Organiser will not be liable for any actions of any spectators or other third parties.

Some of the food products given or sold on the Event day may contain or have traces of nuts and nut oils or may have been made alongside other products containing nuts. The Organiser cannot be held responsible for any issues resulting from nut or other food allergies.

 

PARTICIPANT DATA

Participants agree that their personal information will be collected, stored and processed in a database for the purposes of administering the Event and in connection with any advertising mentioned in these terms and conditions. Such information will not be used for any other purpose other than as stated in these terms and conditions or as separately accepted by participants. If participants have separately agreed to receive communications from the Organiser or any charity associated with the Event then their personal data may be used for such purposes, including direct marketing. Please note that in processing the information in this way, the Organiser may disclose the information to other organisers or clubs or to third parties employed by the Organiser. The Organiser shall at all times comply with applicable Data Protection regulations currently in force in the UK.

Specifically, participant data may be used for any of the following purposes:

  • Medical information may be shared with medical personnel during the event if required. Medical information will be deleted within a reasonable timeframe following the completion of the Event.
  • Contact details will be used by the Organiser to provide the participant with Event information by email and/or SMS messages.
  • The participant acknowledges that the Organiser may contact them to invite registration for any future events promoted by Yorkshire Fencing.

The participant agrees to inform the Organiser of any changes to the information supplied in their original online registration in order that they can be contacted for the reasons outlined above. T

Each participant is entitled to withdraw his/her consent to email and/or SMS communications from the Organiser and can do so at any time by writing to this address ian@4of.uk.

Participants are entitled to delete all information from the Organiser’s database by writing to the same address ian@4of.uk. In this situation the Organiser reserves the right to maintain information about individual sales transactions (not including credit card details) for record keeping.

The Organiser reserves the right to refuse an applicant or participant entry to the Event in circumstances where that person either requests the deletion of such mandatory information from their participant profile, or provides false or incomplete information.

GENERAL

The Organiser reserves the right and exclusive licence throughout the world to use participant imagery and associated data in connection with the production, marketing or sale of Event products or other marketing materials associated with the Organiser or Event partners.

The use of drones, helicopters or other aerial/flying video recording device is not allowed. Equipment will be seized and passed to the Police. Tapes, or films or other recordings may be destroyed.

Participation in the Event does not confer any rights on the participant to use, alter, copy or otherwise deal with any of the brand symbols, trademarks, logos and/or intellectual property of the Event.

Participants may not engage in any form of ‘ambush marketing (ambush marketing being understood as activity which utilises the publicity value of an event without having any official involvement or connection with the event) and shall not breach or infringe the rights of any sponsor or other party commercially associated with the Event, nor conduct unauthorised promotions or other commercial activity.

The Organiser will not accept any responsibility for lost, delayed, incomplete, misdirected, mislaid, damaged or corrupted entries (due to whatever reason, including but not limited to malfunction of the Website), or entries that do not comply with these terms and conditions in any way.

The Organiser accepts no responsibility for any damage, loss, liabilities (including direct, indirect, incidental, consequential or punitive damage) injury or disappointment incurred or suffered by a participant as a result of entering the Event, or not being able to enter into the Event. Nothing shall exclude the liability of the Organiser for fraud or for death or personal injury as a result of that party’s negligence.

The Organiser reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, this Event with or without prior notice due to reasons outside their control or to amend or modify these terms and conditions at any time.

The Organiser reserves the right to verify all participants.

The Organiser reserves the right to amend these terms and conditions at any time by publishing an updated version on the Website. Any amendments will have immediate effect on publication unless otherwise specified.

If any of these clauses should be determined to be illegal, invalid or otherwise unenforceable then it shall be severed and deleted from these terms and conditions and the remaining clauses shall survive, remain in full force and effect.

These terms and conditions are governed by English Law.